EqIA & Impact Assessment
Structured equality impact assessments grounded in evidence, with protected-characteristic prompts and equality risk checks.
Equally Everywhere
Responsible AI Workflows for Local Government Decision Making
Equally Everywhere helps councils draft, assess, evidence and report key decisions through secure, auditable AI-assisted workflows.
The Challenge
Rising Demand, Tighter Scrutiny, the Same Officer Hours
Councils are asked to make more decisions, evidence them more thoroughly, and stand behind them under greater scrutiny — often with reduced capacity. The result is backlog, inconsistency and governance risk.
Workload
Manual Drafting Eats Officer Time
EqIAs, business cases and committee reports are drafted from a blank page, again and again, pulling skilled officers away from judgement work.
Consistency
Quality Varies by Author
Without a shared method, the depth and rigour of assessments depends on who happens to write them — and what they had time for.
Governance
Evidence Is Hard to Trace
When a decision is challenged, reconstructing what was considered, by whom and on what evidence can be slow and incomplete.
Assurance
AI Feels Risky to Adopt
Teams want the productivity of AI, but need confidence on data protection, bias, accountability and the absence of "black box" decisions.
The Approach
Responsible AI That Strengthens Governance, Not Bypasses It
Equally Everywhere helps councils use AI to improve decision making, reduce manual workload and strengthen governance. CivicFlow AI is an AI-assisted workflow platform that helps officers draft, assess, evidence and report key decisions safely and consistently.
- A Consistent Method. Every assessment follows the same structured, defensible approach.
- Officer Accountability Throughout. AI assists; an accountable officer always reviews and decides.
- An Audit Trail by Default. Sources, edits and approvals are captured as an exportable decision record.
- Inside Your Existing Tools. Works within Microsoft 365 — SharePoint, Teams, Word and Power BI.
What CivicFlow AI Produces
One Auditable Record, From Draft to Decision
As officers work, CivicFlow AI builds a single decision record step by step. Each step is theirs to review and own — the platform never decides.
Step 01
EqIA Draft Created
An equality impact assessment is drafted from your own evidence — never a blank page.
Step 02
Business Case Structured
Options appraisal and value-for-money are laid out in a consistent, defensible format.
Step 03
Survey Insight Generated
Colleague and culture insight is summarised into themes officers can act on.
Step 04
Procurement Risk Flagged
Social value and equality considerations are surfaced for officers to weigh.
Step 05
Consultation Themes Analysed
Large volumes of engagement responses are grouped into clear, evidenced themes.
Step 06
Power BI Record Updated
The reporting hub stays current, so directors and members see a live picture.
Step 07
Actions Assigned
Owners and due dates are captured, turning a decision into accountable follow-through.
Always
Human Review Required
An accountable officer reviews, edits and signs off. CivicFlow AI makes no final decisions.
Platform Modules
Workflows for the Decisions Councils Make Most
Each module applies the same draft → assess → evidence → report method to a specific type of work. Add the modules your teams need.
Business Case & Proposal Drafting
Develop options appraisals, business cases and funding proposals with a consistent structure and clear evidence base.
Committee Report & Briefing Support
Draft committee reports and member briefings in your council's format, ready for Modern.Gov-style workflows and sign-off.
Consultation & Engagement Analysis
Summarise large volumes of consultation responses into themes and evidence, with sentiment and representativeness flagged.
Policy Review
Review and update policies against current duties, with gaps, inconsistencies and equality considerations surfaced for officers.
Procurement & Contract Support
Draft specifications, evaluation criteria and contract documents with social value and equality considerations built in.
Inside the Platform
A Single Workspace for Decisions in Progress
Officers see what needs their attention, where each record is in the workflow, and the evidence behind it — with reporting that feeds straight into Power BI.
Records in Progress
38
Across 6 services
Awaiting Officer Review
9
Action needed
Officer Sign-Off
100%
Before anything is final
Decision QueueSorted by review date
EqIA — Library service redesign
EQIA-2026-0142 · Communities
Business case — SEND transport
BUS-2026-0098 · Children's services
Committee report — Local plan update
CMT-2026-0211 · Planning
Consultation analysis — Parking review
CON-2026-0177 · Highways
Decisions Completed — Last 6 Weeks
Evidence Sources Tracked
1,240
100% linked to a record
Works Where Your Teams Already Work
Built for Microsoft 365 and Power BI
CivicFlow AI fits the Microsoft environment most councils already run. No new silo to manage — records live in SharePoint, collaboration happens in Teams, and reporting flows into Power BI.
- Records stored in SharePoint, under your tenancy and your controls.
- Draft and review in Word; analyse data in Excel.
- Automate routing and approvals with Power Automate.
- Complements Microsoft Copilot and Copilot Studio with a governed, decision-specific method.
Microsoft 365Tenancy
SharePointStorage
TeamsCollaborate
FormsCapture
Power AutomateWorkflow
Power BIReporting
CopilotAssist
Copilot StudioConfigure
WordDrafting
ExcelAnalysis
Modern.GovCommittee
Your TenancyRegion
Responsible AI Controls
Designed to Satisfy Information Governance
Every control exists to keep officers accountable and decisions defensible. We support your assurance process — we do not claim AI guarantees compliance.
Human Review Required
Workflows are built so an accountable officer must review and approve before anything is finalised.
No Final Decisions by AI
The platform drafts and assesses. People decide. There is no automated determination of outcomes.
Audit Logs
Drafting, edits, evidence and approvals are recorded so you can show what happened and when.
Role-Based Access
Permissions follow your structure, so people see and do only what their role allows.
Source & Evidence Tracking
Outputs are linked to their evidence, so claims can be traced and checked, not taken on trust.
Bias & Equality Risk Checks
Structured prompts surface equality considerations and potential bias for officers to address.
Data Retention Controls
Configure how long records are kept in line with your retention schedule and policies.
Exportable Decision Records
Produce a complete, portable record of a decision for scrutiny, FOI or audit.
Accessibility by Design
The platform and its outputs are built with accessibility in mind, in line with public sector duties.
We Support Your Assurance — We Don't Replace It.
CivicFlow AI provides DPIA support, AI risk assessment support and is UK GDPR aware, with a Cyber Essentials roadmap. These help your DPO and information governance team make their own assessment. See our AI governance approach →
More Than Software
A Partner for the Work Around the Platform
Equally Everywhere combines the CivicFlow AI platform with hands-on consultancy and training, so your teams adopt responsible AI with confidence.
Policy & EqIA Advisory
Specialist support on equality impact assessment, policy review and the public sector equality duty — alongside the platform or on their own.
Consultancy →D&I Training Modules
Practical diversity and inclusion training, plus responsible-AI skills for officers — accredited-style modules your teams can complete at pace.
Training →Workshops & Facilitation
Facilitated sessions to scope use cases, build governance, and bring officers, members and IG colleagues along together.
Facilitation →Colleague Survey & Culture Insight
Run anonymous colleague surveys and turn responses into clear, actionable insight on inclusion and organisational culture.
Insight →Power BI & Reporting Hub
Dashboards that bring decision, equality and workload data together for directors, members and scrutiny.
Reporting →Data & Reporting Support
Help getting your data ready, connected and trustworthy — so reporting reflects reality and stands up to scrutiny.
Data Support →
Engagement Options
Start With a Pilot, Scale When You're Ready
Pricing is tailored to your council's size, modules and support needs. Every engagement begins with a scoped pilot so you can evaluate before committing.
Pilot
Prove the value on one workflow
Fixed-Scope / time-boxed engagement
- One module (e.g. EqIA)
- Up to one service area
- Guided onboarding workshop
- DPIA & IG support pack
Core
Embed across several teams
Annual Licence / indicative, by council size
- Multiple modules
- Microsoft 365 & Power BI integration
- Role-based access & audit logs
- Training for officers
Enterprise
Council-wide, with full assurance
Bespoke / partnership agreement
- All modules & reporting hub
- Consultancy & advisory retainer
- Dedicated implementation lead
- Roadmap & governance partnership
All figures are indicative. We provide a written, itemised quote after a scoping conversation. See full pricing detail →
Book a Demo or Pilot
See CivicFlow AI on One of Your Own Decisions
Book a short demo, or a consultation to scope a pilot with your information governance and transformation colleagues. No obligation, no jargon.